AP automation for invoice processing
AP Automation software helps streamline invoice processing. The finance department plays a critical, yet understated role in an organization’s success. Having moved far beyond simply pushing paper, the Accounts Payable (AP) function has become more strategic contributing to a company’s long term success.
AP has moved away from exclusively processing transactions to managing vendor relations, spend optimization, and identifying cost reductions. Ultimately they’re also responsible for maintaining good cash flow. And as we all know, cash is king. Without it, growth can be derailed or worse, businesses can fail.
As priorities shift towards business-critical matters, AP departments are looking for solutions to simplify and streamline key financial processes, like an invoice and AP automation solution. And with good reason.
With the help of AP automation software finance functions can reduce transactional costs by up to 80% while effectively optimizing efficiency, taming costs, and maximizing profits.
Conexiom simplifies your vital business operations by streamlining the flow of financial information. Our unique 100% data-accurate invoice automation solution revolutionizes accounts payable by removing the labor-intensive manual components. Conexiom enables greater efficiency that accelerates the purchase-to-payment cycle by eliminating the need to physically enter, review, code, and validate supplier invoices.
Our AP invoice automation solution quickly processes vendor invoices with total precision, avoiding clerical errors, delays, and lost invoices. Conexiom instantly converts existing supplier invoices you receive by email and print into standardized, structured electronic invoices in your financial or ERP system working with as many different formats as you do. Quicker payments maximize early payment discounts, while improving profitability, forecasting, and cash flow management.
Conexiom fills the gap between EDI, e-invoicing, and Optical Character Recognition (OCR) solutions. Conexiom is just like implementing wide scale EDI solutions without involving your suppliers. It’s easy to use and cost effective. Conexiom is located in the cloud, which means no large capital expenditures are required and convenient subscription packages can be customized to meet your needs.
How Does Our AP Invoice Automation Solution Work?
Are you a distributor or manufacturer that receives faxed or emailed invoices that are manually keyed into your accounting system? Would you rather have your AP staff focus on value-added tasks than fielding inquiries from suppliers regarding payment status?
Conexiom converts faxed and emailed incoming AP invoices into digital invoices and the ap automation software processes the invoices, handling exceptions separately. When supplier invoices are printed or arrive by email, you simply re-direct them to Conexiom and all invoice detail is extracted and transformed automatically into your ERP or financial system with 100% accuracy. AP automation eliminates manual entry, reduces costs, and prevents duplicate payments. It integrates with existing ERP or financial systems and doesn’t require hardware, software licenses or extra fees for setup or support.
AP automation involves the capture of printed or emailed incoming invoice data with complete precision.
AP invoices are then converted into structured data with 100% data accuracy.
Converted invoice data is delivered to your financial system in a variety of formats, including XML and EDI.
The Right AP and invoice automation solution
We serve a wide variety of wholesale distributors and manufacturers in various sectors with different systems. See if Conexiom is right ap automation software for you.
Wholesale distributors and manufacturers.
Annual revenue of $15 Million+
Experience with processing electronic invoices (EDI/XML and eCommerce), but still have a manual data entry process.
You have suppliers that are not on EDI and frequently send you invoices or many line items per invoice.
Is this product right for you?
- Receive faxed and emailed invoices that are manually entered?
- Require a purchase order to buy from your suppliers?
- Require part numbers to identify item numbers when you order?
- Enter invoices through EDI, vendor portals and manually?
Supported Systems, Formats & Methods
Conexiom can automatically process incoming text invoices in any of the following formats:
- Microsoft Excel
- CSV files
- Text files
- Adobe PDF
- Microsoft Word
- Printer files (Postscript, Raw, GDI, PCL, Text) under Windows, Unix, Linux, AS/400, or Apple.
Processed invoices can be transformed and delivered automatically into any ERP system that accepts EDI or XML including:
- Epicor ERPs
- SAP ERPs
- IBM ERPs
- Infor ERPs
- Oracle ERPs
- SYSPRO ERPs
- Microsoft Dynamics ERP
- SAGE ERP
Don’t see your system, format or method listed?
Frequently Asked Questions
- How does Conexiom work?
Conexiom uses patent-pending intellectual property to ensure that data is captured and transformed accurately. Conexiom does not use Optical Character Recognition (OCR) to estimate data on an invoice due to reliability issues. Our technology is based on mapping what is on each supplier’s invoice format along with automating business rules regarding how that data should be mapped into the financial system. Since we work in conjunction with accounts payable during the initial setup and configuration, detailed business rules can be defined, captured, and incorporated into the mapping.
- Does Conexiom support multiple languages?
Although the Conexiom web-based interface for users is in English, this does not compromise Conexiom’s ability to translate incoming invoices in other languages. Conexiom is in use in dozens of countries as it supports double-byte character sets such as those found in Asian & Arabic languages.
- Does Conexiom follow the EDI 810 Invoice specification?
Conexiom users can request a copy of the Conexiom EDI 810 specification to determine its suitability for their needs.
- How are invoice exceptions handled and resolved?
The responsible party is notified of exceptions via email. Typically, Conexiom notifications can be handled by Conexiom users without assistance. For example, managing a new address that appears on an invoice may require a user to provide Conexiom with an update to the list of supplier address account numbers. Once updated, Conexiom will remember the new information to allow orders to process without an exception. If an exception requires re-mapping because the invoice format has changed significantly, we would work together with the Conexiom user to make such changes.
- How are pricing issues managed?
Conexiom allows users to manage pricing according to their own business practices. This is decided during the initial mapping setup and configuration and the Conexiom user can determine the rules on a customer by customer basis.
- Can Conexiom automatically provide invoice confirmations to the supplier?
Yes. Conexiom offers end-to-end ap and invoice automation solution.
- Can implementing ap and invoice automation reduce duplicate payments or lost invoices?
Yes. Invoices are processed immediately upon arrival and no longer need to be printed, shuffled, and manually entered. You will no longer experience lost or missing invoices and duplicate invoices can be flagged at time of receipt.
- Will Conexiom help me cut accounts payable (ap) costs?
Yes. It will save money because automating the processing of inbound invoices reduces labor costs by eliminating the manual touch. Automating the accounts payable process effectively lowers transactional costs, while eliminating late payment penalties and maximizing early payment discounts.
- Does Conexiom improve the purchase-to-pay cycle time?
Yes. Conexiom automatically processes invoices immediately upon receipt in seconds rather than hours or days. Eliminating the bottleneck associated with receiving, entering, and verifying invoices accelerates purchase-to-pay cycles, giving you an opportunity to take advantage of early payment discounts.
- How does Conexiom reduce AP errors?
Conexiom extracts all relevant details from vendor invoices with 100% accuracy and automatically transfers the data into the existing ERP or financial system without requiring human intervention. Removing the manual re-keying of information eliminates the opportunity for clerical errors, as well as lost or missing invoices and duplicate payments.
- How can I save time with Conexiom?
Conexiom removes the manual steps from accounts payable and automatically processes vendor invoices the moment they are received. This means no more waiting around for invoices to be printed, queued, keyed in, reviewed, coded, and approved. Conexiom extracts relevant data from vendor invoices automatically and with total accuracy. This means less time spent responding to vendor enquiries and resolving errors.
- Can invoice confirmations be routed to an appropriate accounts payable clerk?
Yes. This is part of the configuration and setup process.
- Are invoices stored electronically anywhere for Conexiom users to access?
Standard configuration of Conexiom includes a copy of the invoice being attached to all confirmations when processed so there is both an electronic notification and an audit trail. Conexiom users can choose how to store and archive these emails.
- How is Conexiom typically deployed?
Our service is designed to transform each unique invoice format into a single structured electronic document (EDI, XML, CSV, etc.) for your company to easily consume. Most customers start with rolling the Conexiom service out to five or ten suppliers before accelerating their deployment to others.
- How much does Conexiom cost?
Since Conexiom's AP automation solution is sold on a subscription basis, it is an affordable solution with low startup costs. Contact us for a quote.