21 December 2016 | Technology

Techniques to Survive an Avalanche of Paper

Giving up an addiction to paper is easier than it sounds, not to mention better for the bottom line and the planet.

The Digital Age allows us transfer information easily. Technology has given us mobility and the freedom to exchange ideas from any location. Storing this volume of information has become a challenge for every organization, especially when you consider the proliferation of paper. And that makes sense since civilization, the economy and our education was built upon paper.

Despite the encroachment of the digital era, many of us are still addicted to paper. Society still needs paper on many levels – think of tickets, receipts, notes and newspapers. Many businesses have actually been built on paper – plans, forms, memos, bills, sticky-notes and printed files. But the avalanche of paper is not sustainable. What is the cost of touching each sheet and saving it?

Even in modern distribution and manufacturing, companies today still rely on paper at the core of their business. They use blizzards of paper to process mission critical customer orders and supplier invoices. Even though many orders and invoices arrive via email or fax, companies quickly revert to printing. But relying on a team of employees to physically touch each page is completely unnecessary. Automation enables information to be transmitted, captured and transformed without wasting paper. Sales order and invoice automation software can accurately process data directly in a company’s existing ERP system without ever reaching for the print button. No more printing means no more pushing mountains of paperwork, no more bottlenecks and no more paper cuts.

Going paperless is a smart move for the organization in so many ways. There are many savings derived from reducing printing, storing and filing, not to mention the often overlooked costs of human intervention. Manually re-keying each piece of paper is a very expensive, slow and frustrating process that has long outlived its usefulness. But for an organization that relies on the white stuff to process customer orders and handle supplier invoices, going fully digital can seem as likely as climbing Mount Everest. The good news is that it’s not an all or nothing venture. Channeling a portion of the workload through an automation solution such as Conexiom’s sales order entry software makes a big difference to the bottom line and the environment.

Automating sales orders and invoices for large volume customers and suppliers is a great way to instantly save money and time while doing your part to preserve the planet. Sales automation software helps you work smarter rather than harder, all while lowering transaction costs. If you’re interested in hearing how you can transform customer service and accounts payable, give us a call.