Conexiom Vs. Kofax Invoice Automation

Have you been tasked with automating manual entry with an Optical Character Recognition solution?  Kofax invoice automation is an OCR  solution that can capture a broad section of inbound vendor invoices without requiring supplier process changes. But Kofax might not be the best solution for automating invoice processing. Proceed with caution and make sure you consider whether selecting a semi-automated solution such as Kofax with manual review is the best approach for your organization vs a full automated invoice process solution from Conexiom.

McNaughton-McKay’s Senior Project Manager Denny Wyss says, “As soon as the team saw large orders coming in clean that they didn’t have to manually enter, they were really happy with the results. Initially there were some concerns over the accuracy of the information captured due to the stigma of Optical Character Recognition (OCR), but since Conexiom doesn’t rely on OCR, there was no chance of misreading orders.”

Conexiom offers customers peace of mind with 100% data capture accuracy.

How is Conexiom different from Kofax invoice automation?

Are you a distributor or manufacturer that receives faxed or emailed invoices that are manually keyed into your accounting system? Would you rather have your AP staff focus on value-added tasks than fielding inquiries from suppliers regarding payment status? Automating invoice processing is the way forward to reduce invoice processing costs and improve relationships with your suppliers by paying invoices quickly.

An OCR-based solution like Kofax might be a fit for low volume customers. However, since it’s an estimation technology, it’s not 100% accurate and will require manual review of each order that is processed.

If you’re looking for a fully-automated invoice processing solution with 100% accuracy for your most strategic vendors that send you the highest volume of AP invoices, take a look at Conexiom AP Invoice Automation.

Conexiom converts faxed and emailed incoming AP invoices into automated invoices. When supplier invoices are printed or arrive by email, you simply re-direct them to Conexiom and all invoice detail is extracted and transformed automatically into your ERP or financial system with 100% accuracy. It eliminates manual entry, reduces costs, and prevents duplicate payments.Conexiom AP Invoice Automation integrates with existing ERP or financial systems and doesn’t require hardware, software licenses or extra fees for setup or support.

Receive

Captures printed or emailed incoming invoice data with complete precision.

Convert

AP invoices are then converted into structured data with 100% data accuracy.

Deliver

Converted documents are delivered to your financial system in a variety of formats, including XML and EDI.

The Right Fit

We serve a wide variety of wholesale distributors and manufacturers in various sectors with different systems. See if Conexiom is right for you.

Markets

Wholesale distributors and manufacturers.

Revenue

Annual revenue of $15 Million+

Readiness

Experience with processing electronic documents (EDI/XML and eCommerce), but still have a manual data entry process.

Vendors

You have suppliers that are not on EDI and frequently send you invoices or many line items per invoice.

Is this product right for you?

  • Receive faxed and emailed invoices that are manually entered?
  • Require a purchase order to buy from your suppliers?
  • Require part numbers to identify item numbers when you order?
  • Enter invoices through EDI, vendor portals and manually?

Supported Systems, Formats & Methods

Conexiom can automatically process incoming text invoices in any of the following formats:

  • Microsoft Excel
  • CSV files
  • Text files
  • Emails
  • Adobe PDF
  • Microsoft Word
  • HTML
  • Printer files (Postscript, Raw, GDI, PCL, Text) under Windows, Unix, Linux, AS/400, or Apple.

Processed invoices can be transformed and delivered automatically into any ERP system that accepts EDI or XML including:

  • Epicor ERPs
  • SAP ERPs
  • IBM ERPs
  • Infor ERPs
  • Oracle ERPs
  • SYSPRO ERPs
  • Microsoft Dynamics ERP
  • SAGE ERP

Don’t see your system, format or method listed?
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FAQ

How does Conexiom work?

Conexiom uses patent-pending intellectual property to ensure that data is captured and transformed accurately. Unlike Kofax Invoice Automation, Conexiom does not use Optical Character Recognition (OCR) to estimate data on an invoice due to reliability issues. Our technology is based on mapping what is on each supplier’s invoice format along with automating business rules regarding how that data should be mapped into the financial system. Since we work in conjunction with accounts payable during the initial setup and configuration, detailed business rules can be defined, captured, and incorporated into the mapping.

Does Conexiom support multiple languages?

Although the Conexiom web-based interface for users is in English, this does not compromise Conexiom’s ability to translate incoming invoices in other languages. Conexiom is in use in dozens of countries as it supports double-byte character sets such as those found in Asian & Arabic languages.

Does Conexiom follow the EDI 810 Invoice specification?

Conexiom users can request a copy of the Conexiom EDI 810 specification to determine its suitability for their needs.

How are invoice exceptions handled and resolved?

The responsible party is notified of exceptions via email. Typically, Conexiom notifications can be handled by Conexiom users without assistance. For example, managing a new address that appears on an invoice may require a user to provide Conexiom with an update to the list of supplier address account numbers. Once updated, Conexiom will remember the new information to allow orders to process without an exception. If an exception requires re-mapping because the invoice format has changed significantly, we would work together with the Conexiom user to make such changes.

How are pricing issues managed?

Conexiom allows users to manage pricing according to their own business practices. This is decided during the initial mapping setup and configuration and the Conexiom user can determine the rules on a customer by customer basis.

Can Conexiom automatically provide invoice confirmations to the supplier?

Yes.

Can implementing invoice automation reduce duplicate payments or lost invoices?

Yes, invoices are processed immediately upon arrival and no longer need to be printed, shuffled, and manually entered. You will no longer experience lost or missing invoices and duplicate invoices can be flagged at time of receipt.

Will Conexiom help me cut costs?

Yes it will save money because automating the processing of inbound invoices reduces labor costs by eliminating the manual touch. Automating the accounts payable process effectively lowers transactional costs, while eliminating late payment penalties and maximizing early payment discounts.

Does Conexiom improve the purchase-to-pay cycle time?

Yes it can because Conexiom automatically processes invoices immediately upon receipt in seconds rather than hours or days. Eliminating the bottleneck associated with receiving, entering, and verifying invoices accelerates purchase-to-pay cycles, giving you an opportunity to take advantage of early payment discounts.

How does Conexiom reduce AP errors?

Conexiom extracts all relevant details from vendor invoices with 100% accuracy and automatically transfers the data into the existing ERP or financial system without requiring human intervention. Removing the manual re-keying of information eliminates the opportunity for clerical errors, as well as lost or missing invoices and duplicate payments.

How can I save time with Conexiom?

Conexiom removes the manual steps from accounts payable and automatically processes vendor invoices the moment they are received. This means no more waiting around for invoices to be printed, queued, keyed in, reviewed, coded, and approved. Conexiom extracts relevant data from vendor invoices automatically and with total accuracy. This means less time spent responding to vendor enquiries and resolving errors.

Can invoice confirmations be routed to an appropriate accounts payable clerk?

Yes, this is part of the configuration and setup process.

Are invoices stored electronically anywhere for Conexiom users to access?

Standard configuration of Conexiom includes a copy of the invoice being attached to all confirmations when processed so there is both an electronic notification and an audit trail. Conexiom users can choose how to store and archive these emails.

How is Conexiom typically deployed?

Our service is designed to transform each unique invoice format into a single structured electronic document (EDI, XML, CSV, etc.) for your company to easily consume. Most customers start with rolling the Conexiom service out to five or ten suppliers before accelerating their deployment to others.

How much does Conexiom cost?

Since Conexiom is sold on a subscription basis it is an affordable solution with low startup costs. Contact us for a quote.