Frequently Asked Questions on Closing the Digital Automation Gap

Conexiom uses patent-pending intellectual property to ensure that data is captured and transformed accurately. Conexiom does not use Optical Character Recognition (OCR) to estimate data on a purchase order due to reliability issues. Our technology is based on mapping what is on each customer’s PO format along with automating business rules regarding how that data should be mapped into the Seller’s sales order system. Since we work in conjunction with customer service during the initial setup and configuration, detailed business rules can be defined, captured, and incorporated into the mapping.

For example, it may be customary for any PO that has “air” as a shipment method to always require a review by the customer service team before releasing the order for shipment. Or, customer service may define a rule to part numbers on the buyer’s PO and ignore certain characters because the part number in their sales order system doesn’t have those characters.

Conexiom data capture accuracy combined with encapsulation of business rules clearly differentiates Conexiom in the markets we serve.

Although the Conexiom web-based interface for users is in English, this does not impact Conexiom’s ability to recognize and transform POs into sales orders in other languages. Conexiom is in use in dozens of countries as it supports double-byte character sets such as those found in Asian & Arabic languages.

Conexiom users can request a copy of the Conexiom EDI 855 specification to determine its suitability for their needs.

The responsible party is notified of exceptions via email. Typically, Conexiom notifications can be handled by Conexiom users without assistance. For example, managing a new address that appears on a PO may require a user to provide Conexiom with an update to the list of customer address account numbers. Once updated, Conexiom will remember the new information to allow orders to process without an exception. If an exception requires re-mapping because the PO format has changed significantly, we would work together with the Conexiom user to make such changes.

Conexiom allows users to manage pricing according to their own business practices. For example, some companies may ignore any pricing that is on the PO and use the pricing from within their own system. Other companies may review pricing from the buyer before releasing the order for shipment. This is decided during the initial mapping setup and configuration and the Conexiom user can determine the rules on a customer by customer basis.

Yes, if the order entry system can provide an acknowledgement with pricing and availability, Conexiom can prepare and deliver an easy to read view of this information to the buyer showing any changes to what was on their PO.

Yes.

Conexiom can provide both the buyer and seller with automated confirmation that orders have been received and successfully delivered.

Yes it can as you get a full audit trail of the order process so it’s much easier to track down issues and resolve them.

Yes it can because Conexiom automatically processes orders quickly, reducing order cycle time which will have a positive impact on order to cash.

Yes, this is part of the configuration and setup process.

Standard configuration of Conexiom includes a copy of the purchase order being attached to all confirmations when processed so there is both an electronic notification and an audit trail. Conexiom users can choose how to store and archive these emails.

Our service is designed to transform each unique purchase order format into a single structured sales order format (EDI, XML, CSV, etc.) for your company to easily consume. Most customers start with rolling the Conexiom service out to five or ten customers before accelerating their deployment to other customers.

Yes you can use an internal order form subject to review by your Conexiom implementation consultant.

Yes. Many of your customers will create an order in their own system and then call the order in because they think it is faster than sending it by email. With Conexiom, orders sent via email will be in your system within minutes with 100% data accuracy.

Since Conexiom is sold on a subscription basis in customer packs, it is an affordable solution with low startup costs. Contact us for a quote.

Conexiom uses patent-pending intellectual property to ensure that data is captured and transformed accurately. Conexiom does not use Optical Character Recognition (OCR) to estimate data on an invoice due to reliability issues. Our technology is based on mapping what is on each supplier’s invoice format along with automating business rules regarding how that data should be mapped into the financial system. Since we work in conjunction with accounts payable during the initial setup and configuration, detailed business rules can be defined, captured, and incorporated into the mapping.

Although the Conexiom web-based interface for users is in English, this does not impact Conexiom’s ability to recognize and transform incoming invoices in other languages. Conexiom is in use in dozens of countries as it supports double-byte character sets such as those found in Asian & Arabic languages.

Conexiom users can request a copy of the Conexiom EDI 810 specification to determine its suitability for their needs.

The responsible party is notified of exceptions via email. Typically, Conexiom notifications can be handled by Conexiom users without assistance. For example, managing a new address that appears on an invoice may require a user to provide Conexiom with an update to the list of supplier address account numbers. Once updated, Conexiom will remember the new information to allow orders to process without an exception. If an exception requires re-mapping because the invoice format has changed significantly, we would work together with the Conexiom user to make such changes.

Conexiom allows users to manage pricing according to their own business practices. This is decided during the initial mapping setup and configuration and the Conexiom user can determine the rules on a customer by customer basis.

Yes.

Yes, invoices are processed immediately upon arrival and no longer need to be printed, shuffled, and manually entered. You will no longer experience lost or missing invoices and duplicate invoices can be flagged at time of receipt.

Yes it will save money because automating the processing of inbound invoices reduces labor costs by eliminating the manual touch. Automating the accounts payable process effectively lowers transactional costs, while eliminating late payment penalties and maximizing early payment discounts.

Yes it can because Conexiom automatically processes invoices immediately upon receipt in seconds rather than hours or days. Eliminating the bottleneck associated with receiving, entering, and verifying invoices accelerates purchase-to-pay cycles, giving you an opportunity to take advantage of early payment discounts.

Conexiom extracts all relevant details from vendor invoices with 100% accuracy and automatically transfers the data into the existing ERP or financial system without requiring human intervention. Removing the manual re-keying of information eliminates the opportunity for clerical errors, as well as lost or missing invoices and duplicate payments.

Conexiom removes the manual steps from accounts payable and automatically processes vendor invoices the moment they are received. This means no more waiting around for invoices to be printed, queued, keyed in, reviewed, coded, and approved. Conexiom extracts relevant data from vendor invoices automatically and with total accuracy. This means less time spent responding to vendor enquiries and resolving errors.

Yes, this is part of the configuration and setup process.

Standard configuration of Conexiom includes a copy of the invoice being attached to all confirmations when processed so there is both an electronic notification and an audit trail. Conexiom users can choose how to store and archive these emails.

Our service is designed to transform each unique invoice format into a single structured electronic document (EDI, XML, CSV, etc.) for your company to easily consume. Most customers start with rolling the Conexiom service out to five or ten suppliers before accelerating their deployment to others.

Since Conexiom is sold on a subscription basis in customer packs, it is an affordable solution with low startup costs. Contact us for a quote.

Conexiom uses patent-pending intellectual property to ensure that data is captured and transformed accurately. Conexiom does not use Optical Character Recognition (OCR) to estimate data on quote requests due to reliability issues. Our technology is based on mapping what is on each customer’s RFQ format along with automating business rules regarding how that data should be mapped into the Seller’s quoting system. Since we work in conjunction with customer service during the initial setup and configuration, detailed business rules can be defined, captured, and incorporated into the mapping.

Conexiom data capture accuracy combined with encapsulation of business rules clearly differentiates Conexiom in the markets we serve.

Although the Conexiom web-based interface for users is in English, this does not impact Conexiom’s ability to recognize and transform quotes in other languages. Conexiom is in use in dozens of countries as it supports double-byte character sets such as those found in Asian & Arabic languages.

The responsible party is notified of exceptions via email. Typically, Conexiom notifications can be handled by Conexiom users without assistance. For example, managing a new address that appears on a RFQ may require a user to provide Conexiom with an update to the list of customer address account numbers. Once updated, Conexiom will remember the new information to allow quotes to process without an exception. If an exception requires re-mapping because the RFQ format has changed significantly, we would work together with the Conexiom user to make such changes.

Conexiom allows users to manage pricing according to their own business practices. For example, some companies may ignore any pricing that is on the RFQ and use the pricing from within their own system. Other companies may review pricing from the buyer before releasing the request. This is decided during the initial mapping setup and configuration and the Conexiom user can determine the rules on a customer by customer basis.

Yes, if the order entry system can provide an acknowledgement with pricing and availability, Conexiom can prepare and deliver an easy to read view of this information to the buyer showing any changes to what was on their quote.

Yes.

Yes it can as you get a full audit trail of the quote so it’s much easier to track down issues and resolve them.

Yes, this is part of the configuration and setup process.

Standard configuration of Conexiom includes a copy of the quote being attached to all confirmations when processed so there is both an electronic notification and an audit trail. Conexiom users can choose how to store and archive these emails.

Our service is designed to transform each quote request format into a single structured quote format (EDI, XML, CSV, etc.) for your company to easily consume. Most customers start with rolling the Conexiom service out to five or ten customers before accelerating their deployment to other customers.

Yes you can use an internal quote form subject to review by your Conexiom implementation consultant.

Since Conexiom is sold on a subscription basis in customer packs, it is an affordable solution with low startup costs. Contact us for a quote.